Supplier2ERP
Supplier2ERP reads your supplier emails and attachments — PDF, Word, Excel, even images via OCR — extracts product codes, quantities, prices, and delivery dates, matches them to your purchase orders, and updates your ERP. Rule-based code anchoring first, AI only as verification.
Works With Your ERP
Supplier2ERP has optimized adapters for each ERP — batch updates, PO rewrites, or individual item updates.
Don’t see your ERP? Any ERP with an API is connected on request. Contact us →
Why Choose Supplier2ERP?
Automates the tedious work of reading supplier confirmations and updating your purchase orders — so your procurement team can focus on relationships, not data entry.
How It Works
Connect Your Email
Link your mailbox at BOTS4.me/bots. Supplier2ERP monitors for incoming confirmations.
Configure Your Rules
Set tolerance thresholds for price/quantity differences. Choose which suppliers to process. Start in Demo Mode from the dashboard.
Supplier2ERP Processes On Your Schedule
Extracts data from supplier confirmations, matches to POs, updates your ERP. Get a report after each confirmation, after each run, or as a daily or weekly summary.
3-Tier Extraction System
Supplier2ERP uses a layered approach. Rule-based code anchoring handles most documents instantly. Learned patterns handle known supplier formats. AI verifies only when needed — maximizing speed and accuracy.
Code Anchoring (Primary)
Finds your product codes in the document using your ERP’s item catalog. No templates needed — works from day one with any supplier format.
Template Extraction
After processing a supplier’s format, extraction rules are saved automatically. Future documents from the same supplier process instantly without AI.
AI Extraction Fallback
When code anchoring and learned patterns aren’t enough, AI extracts and verifies the data. Results feed back into pattern learning for continuous improvement.
Precise Data Extraction
Supplier2ERP focuses on the critical data points that matter most for your purchase order management.
Product Codes
SKUs, part numbers, item codes
Quantities
Confirmed order quantities
Unit Prices
Confirmed pricing per unit
Delivery Dates
Confirmed delivery schedules
PO Numbers
Purchase order references
Supplier Info
Vendor details and contacts
Multi-Format Processing
Handles PDF, Word (.docx), Excel (.xlsx), HTML, email body text, and images via OCR. Every supplier format covered.
Smart Code Anchoring
Finds your product codes in supplier documents by matching against your ERP’s item catalog. No manual templates or technical setup needed.
Difference Validation
Compares extracted prices, quantities, and dates against your purchase order. Configurable tolerance thresholds — flag or auto-accept small differences.
Automatic PO Updates
Updates your purchase order in the ERP with confirmed prices, quantities, and delivery dates. Different strategies per ERP (batch, rewrite, or individual item).
Difference Reports
Get a detailed email showing what was extracted, what matched, what differed, and what was skipped — after each confirmation, once per run, or as a daily or weekly summary of every supplier, order and line. Confirmations that need you always arrive straight away. Full transparency. Emails that need your attention stay unread — in your INBOX, or in _Supplier2ERP/MANUAL when they came through _Supplier2ERP/IMPORT.
Self-Improving
Every processed document improves extraction accuracy. Learned patterns are saved per supplier — subsequent documents process faster with less AI usage.
Daily Delay Alerts
One daily email of the purchase order lines that are overdue or about to miss their confirmed delivery date — for the orders your suppliers confirmed, or for every open order in your ERP, even without an emailed confirmation. Late deliveries surface before your production feels them.
Logs in Your Mailbox
Everything the bot does also appears as a message in a LOGS folder inside its own folder in your mailbox, so your whole team can follow it without a BOTS login. Rows that need a decision carry one-click buttons. Nothing is sent by email, and the folder keeps the latest 100 rows from the last 30 days. Included from the Personal plan.
Automatic Repurchase
Refused, cut, or overdue quantities are re-ordered from an alternative supplier of the same product as a draft purchase order for your review. Runs in simulation mode until you switch on live ordering.
Best Results: Mail2ERP + Supplier2ERP
Mail2ERP imports incoming customer orders into your ERP. Supplier2ERP processes incoming supplier confirmations and updates your purchase orders. Both monitor your mailbox — one handles the sales side, the other the procurement side.
Supplier2ERP Alone
- Processes supplier confirmations
- Updates purchase orders in ERP
- Validates prices and quantities
- You enter customer orders manually
Mail2ERP + Supplier2ERP RECOMMENDED
- Everything from Supplier2ERP alone
- Customer orders imported automatically
- Both sides of your email automated
- Sales + procurement — zero manual entry
Start Safe — Go Live When Ready
Three access modes let you test at your own pace. No risk, no pressure.
Sandbox Demo
No ERP connection needed. Test with sample supplier documents at BOTS4.me/demo.
No access requiredDemo Mode
Connected to your ERP (read-only). Processes documents but writes nothing. Reports show exactly what would change.
Email + ERP read accessLive Mode
Full automation. Supplier confirmations processed and POs updated automatically in your ERP.
Email + ERP read & write accessStart in Demo Mode — see what Supplier2ERP would change before going live. First month free.
Not ready to commit? Start with your free Discovery month — first month free.
📦 What each plan includes
First month free — cancel anytime
- ✅ Dashboard access & logs
- ✅ Demo Mode first — it shows what it would change and writes nothing
- ✅ ERP matching against your purchase orders
- ✅ Monthly usage allowance, topped up every billing period
- ⚠️ Supplier2ERP picks up the vendors that have open purchase orders in your ERP and emails you the list; contacts set up only as vendors are read too. Teach any other supplier by dragging one confirmation into _Supplier2ERP/IMPORT
Personal • Family • Business • Enterprise
- + ERP updates with their two safety guardrails, report recipients (Personal)
- + Template extraction, delay alerts for all open orders, AI extraction, scanned PDF OCR, logs in your mailbox (Personal)
- + Auto-Update Quantities, Pre-processing (Family)
- + Auto-Update Prices, Automatic Repurchase proposals (Business)
- + Repurchase Live Ordering: real purchase orders in your ERP (Enterprise)
- + A larger monthly usage allowance on every tier
- + Optional: top up extra usage anytime
Running out of usage is safe: previously processed work and existing data are not reversed. New items wait until you top up extra usage or the next billing period begins; an item that has already started is always finished.
Rule-Based Mode Available
With AI Mode set to Off, Supplier2ERP reads supplier confirmations by matching the product codes in the document against your own ERP catalog, then reading the quantities, prices and delivery dates on those lines. No document is sent to an AI provider.
📚 Guides & How-Tos
Step-by-step articles from the BOTS4.me blog
Purchase Supplier2ERP
Intelligent supplier email automation
No plan after the free month? Supplier2ERP continues on the free plan: about 5 supplier documents a month.
Not ready to connect? Try the Sandbox Demo — test with sample emails, no access needed. Try Demo →
Have questions? Talk to us → We answer within one working day.
Support: best effort on the free plan, email support on Personal and Family, priority support on Business, VIP support on Enterprise (SLA or a dedicated contact on request).
Want to see the rules first?
The user guide covers the three extraction tiers, every setting, the access modes, how to read the report, and what to check when a confirmation was not applied.
📖Read the Supplier2ERP GuideReady to Get Started?
Next Steps: After subscribing, open BOTS4.me/bots: connect your mailbox and ERP in the Settings tab, then set your tolerances in the Control tab. Supplier2ERP starts in Demo Mode — you see every update it would make before anything is written. First month free.
Learn more about our security measures on our Access Levels page