Bill2ERP
Bill2ERP turns every bill your company gets by email into a draft vendor bill in your ERP — goods, services, utilities, subscriptions, rent and fees. E-invoice files are read first, then PDFs and scans. Each draft gets the right supplier, expense account and tax, with the original file attached. Your accountant checks it and approves it: nothing is paid or approved without you. For small and mid-sized companies that keep their books in one of our 8 ERPs. Coming soon.
Typing Supplier Bills by Hand Never Ends
Bills arrive by email every day — goods, services, utilities, subscriptions, rent, fees. Someone opens each one, finds the supplier, picks the expense account and the tax, types the amounts into the ERP and attaches the file. It is slow, it is easy to get wrong, and the same bill can end up in the books twice.
Without Bill2ERP
- ❌ Every bill typed into the ERP by hand
- ❌ Supplier, expense account and tax looked up every time
- ❌ The same bill entered twice
- ❌ Original files scattered across mailboxes
With Bill2ERP
- ✅ A draft vendor bill for every bill you get by email
- ✅ Supplier, expense account and tax filled in
- ✅ Duplicates refused
- ✅ The original file attached to the draft
Why Choose Bill2ERP?
Your accountant stays in charge. Bill2ERP does the typing and leaves every bill for a person to check and approve.
How It Works
Connect Your Mailbox and ERP
Connect a mailbox and your ERP. Bill2ERP creates the folders _Bill2ERP/IMPORT and DO_NOT_IMPORT, in Demo Mode too.
Teach Each Supplier Once
Drag one bill from a supplier into IMPORT. From then on, every bill from that supplier is read by itself. You can also forward bills to bill2erp@bots4.me.
Preview, Then Go LIVE
In Demo Mode you get a preview of what it would create from your real email. Switch to LIVE and the draft bills appear in your ERP.
Finish the Rest in One Step
Bills it can’t finish go to a MANUAL folder and to “Needs you”. An unknown supplier comes with its name, VAT ID, IBAN and address, so you can create it in one step.
Core Features
Everything a bill needs before your accountant approves it.
E-invoices, PDFs and Scans
Reads e-invoice files first — Peppol, ISDOC and ZUGFeRD / Factur-X — then plain PDFs and scans, with AI help. The original file is attached to every draft.
The Right Supplier
Finds the supplier by VAT ID, IBAN, email or name. A bill from a supplier your ERP does not know yet goes to “Needs you” with its name, VAT ID, IBAN and address. Bill2ERP never creates a supplier itself.
Expense Account and Tax
Uses that supplier’s expense account from its last bills in your ERP, else your default. Handles tax, including reverse charge.
Duplicates, Credit Notes and Receipts
Refuses duplicates, handles credit notes, flags a recurring bill whose amount jumps and reads receipts written in the email body.
Purchase Order Matching
Matches the purchase order when a bill names one, then its lines, then the three-way check.
Ready for Your Accountant
Sets the cost centre and marks a bill “ready to post” when it is within tolerance. Your accountant still checks and approves it.
Built on the same platform trusted by IMP Kontakt
🛡️ What Bill2ERP Will Never Do
Your books stay yours. Bill2ERP prepares the bills and leaves every decision about approving and paying to you.
- 🚫 It never pays or approves a bill, and never creates a supplier.
- 🚫 It never reads your inbox by content, and never follows a link in an email.
- 🚫 It never books your own sales invoices.
- 🚫 Your ERP’s own supplier and accounting setup stays as it is.
Works With Your ERP
Bills come from the mailbox you connect: a normal login, Gmail or Microsoft sign-in.
Where your ERP has draft bills, Bill2ERP creates a draft. QuickBooks Online has none, so there the bill is created unpaid, with a review note.
Coming Soon — Be the First to Know
Bill2ERP is not live yet. Tell us you are interested and we will let you know the day it goes live. It will start in Demo Mode — a preview of the draft bills it would create from your real email, nothing written to your ERP until you switch it to LIVE.
Tell me when it’s live →Works Beside Your Other BOTS4.me Apps
AutoSPAM files the suppliers you taught into Bill2ERP’s IMPORT folder, and Mail2CLOUD backs it up as usual. Every email is handled by exactly one app.
📦 What each plan includes
Coming soon — plans shown for reference
- ✅ Dashboard access & logs
- ✅ Demo Mode first — a preview from your real email, nothing written to your ERP
- ✅ Vendor bills for your review — never paid
- ✅ Supplier lookup and duplicate refusal
- ✅ E-invoice files (Peppol, ISDOC, ZUGFeRD / Factur-X)
- ✅ Monthly usage allowance, topped up every billing period
Personal • Family • Business • Enterprise
- + PDFs and scans with AI help, the supplier’s expense account, tax, the original file attached (Personal)
- + Purchase order match, recurring-amount check, credit notes, receipts in the email body (Family)
- + Line match, cost centre, “ready to post” within tolerance (Business)
- + Three-way check and several companies (Enterprise)
- + A larger monthly usage allowance on every tier
- + Support: email on Personal and Family, priority on Business, VIP on Enterprise
- + Optional: top up extra usage anytime
Once Bill2ERP is live, the free Discovery month will be the same as the Personal plan. The free plan reads e-invoice files only; PDFs and scans come with Personal and higher.
Safe for Your Books — and Your Data
Bill2ERP reads only the bills you point it to and leaves every decision about approving and paying to you.
Purchase Bill2ERP
Supplier bills from email into your ERP, as drafts
Want it when it launches? Tell us and we will let you know the day it goes live.
🔍 Demo Mode: When Demo Mode is enabled in the Control tab at BOTS4.me/bots, Bill2ERP writes nothing to your ERP — it shows you a preview of the draft bills it would create from your real email.
Have questions? Talk to us → We answer within one working day.
Support: best effort on the free plan, email support on Personal and Family, priority support on Business, VIP support on Enterprise (SLA or a dedicated contact on request).
Ready to Get Started?
Next Steps: Bill2ERP is coming soon. Tell us you are interested and we will let you know the day it goes live. Then you open BOTS4.me/bots, connect your mailbox and your ERP, and drag one bill from each supplier into _Bill2ERP/IMPORT. Bill2ERP starts in DEMO — a preview from your real email, nothing written to your ERP. When the preview looks right, set Mode to LIVE on the Control tab.
Learn more about our security measures on our Access Levels page