AutoPURCHASE
AutoPURCHASE computes exactly what to buy — stock target plus confirmed customer orders, minus what’s on hand and already incoming — then creates draft purchase orders grouped per supplier right in your ERP. Vendor minimums respected, slow movers never over-ordered, and new lines go onto its own open draft for that supplier instead of a second order. You review, confirm and send — or let it confirm small orders for you. First month free.
The Manual Procurement Problem
Manual purchase order creation is time-consuming and error-prone. Timing mistakes lead to stockouts or excess inventory. Without automation, you’re constantly playing catch-up.
Without AutoPURCHASE
- ❌ Manual PO creation
- ❌ Forgotten vendor minimums
- ❌ Over-ordering slow movers
- ❌ Hours lost in spreadsheets
With AutoPURCHASE
- ✅ Draft POs per supplier
- ✅ Vendor rules respected
- ✅ One open draft per supplier
- ✅ You just review & confirm
Why Choose AutoPURCHASE?
Purchase orders should write themselves. AutoPURCHASE computes real needs from your ERP and drafts the orders — you keep the final say.
How It Works
Connect Your ERP
Link your ERP at BOTS4.me/bots and set your rules — minimum order values, stock-cover cap, never-order list. Works with Odoo 13–19, ERPNext 15–16, Zoho Inventory, Dolibarr 23+, Business Central online, QuickBooks Online, Xero and SAP Business One today — any other ERP with an API on request.
Needs Are Computed
Every hour, day or week — you choose — AutoPURCHASE calculates per-product needs for your main warehouse: stock target plus confirmed-but-undelivered customer orders, minus on-hand stock and purchase orders already on the way. Uses fresh AutoSTOCK targets if you own both apps — or your ERP’s own reordering rules standalone.
Draft POs & Report
Draft purchase orders (RFQs) appear in your ERP, grouped per supplier, and a report lands in your inbox. You review, confirm and send them to your vendors from your ERP — from the Family tier, orders below a value cap you set can be confirmed automatically.
Core Features
Built from real business requirements — every order quantity is computed from live ERP data.
Precise Need Calculation
Per product: (stock target + confirmed-but-undelivered customer orders) minus (on-hand stock + purchase orders already incoming). Nothing you already ordered is ordered twice, and confirmed sales are never forgotten.
Per-Vendor Grouping
Needs are grouped by each product’s preferred vendor from your ERP’s vendor and pricelist data. One clean draft order per supplier — not a pile of single-line POs.
Vendor Minimums Respected
Honors vendor minimum order quantities and per-supplier minimum order values — tiny orders are skipped and listed in your report instead of annoying your suppliers.
Over-Ordering Protection
A maximum stock-cover cap makes sure slow movers are never over-ordered, and a never-order list keeps discontinued or special products out of every proposal.
One Open Draft per Supplier
Creates draft purchase orders (RFQs) in your ERP on every paid plan, so you review and confirm before anything is sent — sending the RFQ to the vendor stays in your ERP. A later run appends new lines to AutoPURCHASE’s own open draft for that supplier instead of creating a second order; drafts made by people or by your ERP are never touched. From the Family tier, orders below your value cap can be confirmed automatically (off by default).
Purchase Proposal Report
After each run, only when orders are created, or as a weekly summary — you choose: per-supplier orders with values, suppliers skipped and why, and products missing a vendor. Anything that needs a hand, such as an order above your value cap, is mailed right away. Client-facing reports and logs in 31 languages.
Purchase Hold
Put customers on credit stop or in dispute on hold: no stock is bought to fulfill their open orders. Their undelivered quantities are subtracted from every purchase need, and each report shows exactly how much was excluded. Available from the Business plan.
Built on the same platform trusted by IMP Kontakt
You Stay in Control
Connect Your ERP
Secure connection — the BOTS4.me connector for Odoo 13–19, an API key for ERPNext 15–16 and Dolibarr 23+, Zoho sign-in for Zoho Inventory, Microsoft sign-in for Business Central online, QuickBooks or Xero sign-in for QuickBooks Online and Xero, your SAP Business One user for SAP Business One
Set Rules & Schedule
Minimum order values, stock-cover cap, never-order list, and how often it checks: hourly, daily or weekly
Control & Monitor at /bots
Turn runs on/off anytime, use Demo Mode for proposal-only runs, view logs and stats
Stay Informed
Report after each run, when orders are created, or weekly — in your language (31 supported)
First Month Free + Free Setup
Start your free Discovery month on the Personal plan. AutoPURCHASE starts in Demo Mode — full proposal report, zero ERP changes — until you switch it to LIVE; then it creates draft purchase orders for you to review. No risk, no commitment.
🛒 Complete Procurement Automation Suite
AutoPURCHASE completes the inventory automation cycle! Works seamlessly with AutoSTOCK for intelligent ordering and Supplier2ERP for automatic confirmation processing – the ideal procurement automation suite.
Key features:
- Real sales analysis – configurable period, 120 days default
- Five optimization modes – coverage, service level, demand percentile, hybrid, recent-weighted
- Qualification gates – one-off products never get stocked
- Native reordering rules – min/max written back to your ERP
Key features:
- Auto-recognizes suppliers – all contacts from your ERP
- AI extraction – reads confirmations from emails and PDFs
- Updates purchase orders – confirms delivery dates automatically
- Stock integration – updates expected inventory
The Complete Procurement Automation Solution
AutoSTOCK computes stock targets → Writes reordering rules → AutoPURCHASE generates draft POs → Supplier2ERP processes confirmations → Stock automatically replenished
Far less manual procurement work: Stock targets are recomputed daily or weekly from your real sales history. Draft purchase orders are created when stock reaches the reorder point. Supplier confirmations are processed automatically. Together they keep the right products in stock without tying up capital in excess inventory. Join businesses already automating with BOTS4.me.
📦 What each plan includes
First month free — cancel anytime
- ✅ Dashboard access & logs
- ✅ Need calculation and draft purchase orders per supplier in your ERP
- ✅ Demo Mode first — full proposal report, no changes in your ERP
- ✅ Monthly usage allowance, topped up every billing period
- ✅ No AI model — in any mode, on any tier
Personal • Family • Business • Enterprise
- + Round to the vendor’s minimum quantity, AutoSTOCK targets, minimum order value, stock-cover cap and the never-order list (Personal)
- + Auto-confirm orders below your value cap (Family, off by default)
- + Purchase hold for customers on credit stop or in dispute (Business)
- + A larger monthly usage allowance on every tier
- + Support: email on Personal and Family, priority on Business, VIP on Enterprise
- + Optional: top up extra usage anytime
Running out of usage is safe: previously created purchase orders and existing data are never reversed. New items wait until you top up extra usage or the next billing period begins; an item that has already started is always finished.
No AI. Not in Any Mode.
AutoPURCHASE is pure rule-based automation. Purchase orders are built from your stock targets, confirmed customer orders, stock on hand and purchase orders already on the way. No model is involved in deciding what to buy, and nothing is ever sent to an AI provider.
📚 Guides & How-Tos
Step-by-step articles from the BOTS4.me blog
Purchase AutoPURCHASE
Draft purchase orders per supplier, computed from your real needs
No plan after the free month? AutoPURCHASE continues on the free plan with a small monthly allowance.
🔍 Demo Mode: When Demo Mode is enabled in the Control tab at BOTS4.me/bots, the bot makes no changes in your ERP — it only informs you via email/logs what it would do. Perfect for testing!
Have questions? Talk to us → We answer within one working day.
Support: best effort on the free plan, email support on Personal and Family, priority support on Business, VIP support on Enterprise (SLA or a dedicated contact on request).
Ready to Get Started?
Next Steps: After you start your free month or subscribe, open BOTS4.me/bots: connect your ERP under Settings (gear) → AutoPURCHASE → Access Manager → Add Source, then set your ordering rules and schedule in the Control tab. AutoPURCHASE starts in DEMO — full proposal report, no ERP changes. When the DEMO reports look right, set Mode to LIVE on the Control tab — it unlocks after the first DEMO report email.
Learn more about our security measures on our Access Levels page