AutoPURCHASE
AutoPURCHASE computes exactly what to buy — stock target plus confirmed customer orders, minus what’s on hand and already incoming — then creates draft purchase orders grouped per supplier right in your ERP. Vendor minimums respected, slow movers never over-ordered, and re-runs never duplicate an order. You review and confirm — or let it run. First month free.
The Manual Procurement Problem
Manual purchase order creation is time-consuming and error-prone. Timing mistakes lead to stockouts or excess inventory. Without automation, you’re constantly playing catch-up.
Without AutoPURCHASE
- ❌ Manual PO creation
- ❌ Forgotten vendor minimums
- ❌ Over-ordering slow movers
- ❌ Hours lost in spreadsheets
With AutoPURCHASE
- ✅ Draft POs per supplier
- ✅ Vendor rules respected
- ✅ Never duplicated orders
- ✅ You just review & confirm
Why Choose AutoPURCHASE?
Purchase orders should write themselves. AutoPURCHASE computes real needs from your ERP and drafts the orders — you keep the final say.
How It Works
Connect Your ERP
Link your ERP at BOTS4.me/bots and set your rules — minimum order values, stock-cover cap, never-order blacklist. Works with Odoo 13–19 today.
Needs Are Computed
On schedule, AutoPURCHASE calculates per-product needs: stock target plus confirmed-but-undelivered customer orders, minus on-hand stock and purchase orders already on the way. Uses fresh AutoSTOCK targets if you own both apps — or your ERP’s own reordering rules standalone.
Draft POs & Report
Draft purchase orders (RFQs) appear in your ERP, grouped per supplier, and a purchase proposal report lands in your inbox. You review and confirm — auto-confirmation available at Enterprise tier.
Core Features
Built from real business requirements — every order quantity is computed from live ERP data.
Precise Need Calculation
Per product: (stock target + confirmed-but-undelivered customer orders) minus (on-hand stock + purchase orders already incoming). Nothing you already ordered is ordered twice, and confirmed sales are never forgotten.
Per-Vendor Grouping
Needs are grouped by each product’s preferred vendor from your ERP’s vendor and pricelist data. One clean draft order per supplier — not a pile of single-line POs.
Vendor Minimums Respected
Honors vendor minimum order quantities and per-supplier minimum order values — tiny orders are skipped and listed in your report instead of annoying your suppliers.
Over-Ordering Protection
A maximum stock-cover cap makes sure slow movers are never over-ordered, and a never-order blacklist keeps discontinued or special products out of every proposal.
Draft POs, Never Duplicated
Creates draft purchase orders (RFQs) in your ERP so you review and confirm before anything is sent. Built-in idempotency: re-runs never duplicate orders. Auto-confirmation available at Enterprise tier.
Purchase Proposal Report
After every run: per-supplier orders with values, suppliers skipped and why, and products missing a vendor. Client-facing reports and logs in 31 languages.
Purchase Hold
Put customers on credit stop or in dispute on hold: no stock is bought to fulfil their open orders. Their undelivered quantities are subtracted from every purchase need, and each report shows exactly how much was excluded.
Built on the same platform trusted by IMP Kontakt
You Stay in Control
Connect Your ERP
Secure connection via the BOTS4 connector apps — Odoo 13–19 supported
Set Rules & Schedule
Minimum order values, stock-cover cap, blacklist, run frequency, and operating hours
Control & Monitor at /bots
Turn runs on/off anytime, use Demo Mode for proposal-only runs, view logs and stats
Stay Informed
Purchase proposal report after every run — in your language (31 supported)
Start Free & Get Free Implementation!
Every new account gets the first month free PLUS free ERP implementation. Start in Demo Mode — full proposal report, zero ERP changes. Risk-free!
🛒 Complete Procurement Automation Suite
AutoPURCHASE completes the inventory automation cycle! Works seamlessly with AutoSTOCK for intelligent ordering and Supplier2ERP for automatic confirmation processing – the ideal procurement automation suite.
Key features:
- Real sales analysis – configurable period, 120 days default
- Five optimization modes – coverage, service level, demand percentile, hybrid, recent-weighted
- Qualification gates – one-off products never get stocked
- Native reordering rules – min/max written back to your ERP
Key features:
- Auto-recognizes suppliers – all contacts from your ERP
- AI extraction – reads confirmations from emails and PDFs
- Updates purchase orders – confirms delivery dates automatically
- Stock integration – updates expected inventory
The Complete Procurement Automation Solution
AutoSTOCK computes stock targets → Writes reordering rules → AutoPURCHASE generates draft POs → Supplier2ERP processes confirmations → Stock automatically replenished
Zero manual procurement work: Stock targets are recomputed on schedule from your real sales history. Draft purchase orders are generated automatically when needed. Supplier confirmations are processed automatically. This combination ensures you never run out of stock while minimizing excess inventory. Join businesses already automating with BOTS4.me.
🆓 Free vs Paid
Permanent tier with daily limits — convert when ready
- ✅ Dashboard access & logs
- ✅ Purchase proposal report (proposal-only)
- ⚠️ Daily / weekly limits
- ⚠️ No purchase orders created in your ERP
- No usage allowance — best-effort processing only
Personal • Family • Business • Enterprise
- ✅ Everything in Free
- + Monthly usage allowance (no daily limits)
- + Draft purchase orders created in your ERP (Family)
- + Auto-confirmation of purchase orders (Enterprise)
- + Priority queue and support
- + Optional: top up extra usage anytime
Downgrade / out-of-credits is safe: previously created purchase orders and existing data are never reversed. The app continues in limited mode (with daily caps) until you top up extra usage or the next billing period begins.
No AI. Not in Any Mode.
AutoPURCHASE is pure rule-based automation. Purchase orders are built from your reorder rules, supplier lead times and stock levels. No model is involved in deciding what to buy, and nothing is ever sent to an AI provider.
Purchase AutoPURCHASE
Automated purchase order generation for your ERP
🔍 Demo Mode: When Demo Mode is enabled in the Control tab at BOTS4.me/bots, the bot makes no changes in your ERP — it only informs you via email/logs what it would do. Perfect for testing!
Ready to Get Started?
Next Steps: After subscribing, configure AutoPURCHASE at BOTS4.me/bots → Settings tab. Start in Demo Mode — full proposal report, no ERP changes. Set your ordering rules and schedule, then go live when ready. First month free.
Learn more about our security measures on our Access Levels page