Supplier2ERP
Supplier2ERP reads your supplier emails and attachments — PDF, Word, Excel, even images via OCR — extracts product codes, quantities, prices, and delivery dates, matches them to your purchase orders, and updates your ERP. Rule-based code anchoring first, AI only as verification.
Works With Your ERP
Supplier2ERP has optimized adapters for each ERP — batch updates, PO rewrites, or individual item updates.
Don’t see your ERP? Contact us →
Why Choose Supplier2ERP?
Automates the tedious work of reading supplier confirmations and updating your purchase orders — so your procurement team can focus on relationships, not data entry.
How It Works
Connect Your Email
Link your mailbox at BOTS4.me/bots. Supplier2ERP monitors for incoming confirmations.
Configure Your Rules
Set tolerance thresholds for price/quantity differences. Choose which suppliers to process. Start in Preview mode via the dashboard.
Supplier2ERP Processes 24/7
Extracts data from supplier confirmations, matches to POs, updates your ERP. Get difference reports after every run.
3-Tier Extraction System
Supplier2ERP uses a layered approach. Rule-based code anchoring handles most documents instantly. Learned patterns handle known supplier formats. AI verifies only when needed — maximizing speed and accuracy.
Code Anchoring (Primary)
Finds your product codes in the document using your ERP’s item catalog. No templates needed — works from day one with any supplier format.
Pattern Learning
After processing a supplier’s format, extraction rules are saved automatically. Future documents from the same supplier process instantly without AI.
AI Verification (Fallback)
When code anchoring and learned patterns aren’t enough, AI extracts and verifies the data. Results feed back into pattern learning for continuous improvement.
Precise Data Extraction
Supplier2ERP focuses on the critical data points that matter most for your purchase order management – all processed without limits.
Product Codes
SKUs, part numbers, item codes
Quantities
Confirmed order quantities
Unit Prices
Confirmed pricing per unit
Delivery Dates
Confirmed delivery schedules
PO Numbers
Purchase order references
Supplier Info
Vendor details and contacts
Multi-Format Processing
Handles PDF, Word (.docx), Excel (.xlsx), HTML, email body text, and images via OCR. Every supplier format covered.
Smart Code Anchoring
Finds your product codes in supplier documents by matching against your ERP’s item catalog. No manual templates or technical setup needed.
Difference Validation
Compares extracted prices, quantities, and dates against your purchase order. Configurable tolerance thresholds — flag or auto-accept small differences.
Automatic PO Updates
Updates your purchase order in the ERP with confirmed prices, quantities, and delivery dates. Different strategies per ERP (batch, rewrite, or individual item).
Difference Reports
After every run, get a detailed email showing what was extracted, what matched, what differed, and what was skipped. Full transparency. Emails that need your attention stay in your INBOX — nothing gets buried in a separate folder.
Self-Improving
Every processed document improves extraction accuracy. Learned patterns are saved per supplier — subsequent documents process faster with less AI usage.
Delayed Deliveries Report
One daily email of every purchase order line that is overdue or about to miss its confirmed delivery date — including orders whose supplier never emailed a confirmation. Late deliveries surface before your production feels them.
Automatic Repurchase
Refused, cut, or overdue quantities are re-ordered from an alternative supplier of the same product as a draft purchase order for your review. Runs in simulation mode until you switch on live ordering.
Best Results: Mail2ERP + Supplier2ERP
Mail2ERP imports incoming customer orders into your ERP. Supplier2ERP processes incoming supplier confirmations and updates your purchase orders. Both monitor your mailbox — one handles the sales side, the other the procurement side.
Supplier2ERP Alone
- Processes supplier confirmations
- Updates purchase orders in ERP
- Validates prices and quantities
- You enter customer orders manually
Mail2ERP + Supplier2ERP RECOMMENDED
- Everything from Supplier2ERP alone
- Customer orders imported automatically
- Both sides of your email automated
- Sales + procurement — zero manual entry
Start Safe — Go Live When Ready
Three access modes let you test at your own pace. No risk, no pressure.
Demo Mode
No ERP connection needed. Test with sample supplier documents at BOTS4.me/demo.
No access requiredPreview Mode
Connected to your ERP (read-only). Processes documents but writes nothing. Reports show exactly what would change.
Email + ERP read accessAutomation Mode
Full automation. Supplier confirmations processed and POs updated automatically in your ERP.
Email + ERP read & write accessStart in Preview mode — see what Supplier2ERP would change before going live. First month free.
Frequently Asked Questions
💡 Folders starting with _ (e.g. _Supplier2ERP) are auto-created by the app — don’t rename or delete them.
PDF, Word (.docx), Excel (.xlsx), HTML, email body text, and images via OCR. Virtually any format your suppliers send.
Offeris, QuickBooks, Xero, Odoo, SAP Business One, and Oracle NetSuite. Each with optimized update strategies.
Code anchoring: Supplier2ERP looks for your ERP’s product codes (SKUs, part numbers) in the supplier document. No templates needed — works with any supplier format from day one.
Supplier2ERP compares extracted values against your PO. You set tolerance thresholds — small differences can be auto-accepted, large differences are flagged and the PO update is skipped until you review. The supplier email stays in your INBOX (unread) so the pending review is visible at a glance.
Yes. After processing a supplier’s format once, extraction rules are saved. Future documents from the same supplier process instantly without AI — faster and cheaper.
They stay in your INBOX (unread) so you don’t miss them. Successfully processed confirmations are filed into _Supplier2ERP/PROCESSED.
Yes! Preview mode reads your POs but writes nothing. You get full reports showing what would change. First month free.
Supplier2ERP extracts confirmed delivery dates from the document and updates the corresponding line items in your purchase order. Supports multiple date formats.
Yes! Mail2ERP handles incoming customer orders (sales side), Supplier2ERP handles incoming supplier confirmations (procurement side). Both automate your email-to-ERP workflow.
Yes. Set AI Mode to Off in your dashboard and no language model is called and no document is sent to an AI provider. Confirmations that list your product codes with quantities are read normally, by matching against your ERP catalogue. Scanned or unusual layouts are passed to you for manual entry instead of being guessed. If your compliance team needs it in writing, ask us and we will confirm it for your file.
Not ready to commit? Start with a free trial — first month free.
🆓 Free vs Paid
Permanent tier with daily limits — convert when ready
- ✅ Dashboard access & logs
- ✅ ERP matching (read-only) demo
- ⚠️ Daily / weekly limits
- ⚠️ AI extraction & verification paused
- No usage allowance — best-effort processing only
Personal • Family • Business • Enterprise
- ✅ Everything in Free
- + Monthly usage allowance (no daily limits)
- + ERP updates & template extraction (Family)
- + AI extraction, edit quantities (Business)
- + AI verification, edit prices (Enterprise)
- + Priority queue and support
- + Optional: top up extra usage anytime
Downgrade / out-of-credits is safe: previously processed work and existing data are not reversed. The app continues in limited mode (with daily caps) until you top up extra usage or the next billing period begins.
Rule-Based Mode Available
With AI Mode set to Off, Supplier2ERP reads supplier confirmations by matching the product codes in the document against your own ERP catalogue, then reading the quantities, prices and delivery dates on those lines. No document is sent to an AI provider.
Purchase Supplier2ERP
Intelligent supplier email automation
Not ready to connect? Try Demo Mode — test with sample emails, no access needed. Try Demo →
Have questions? Talk to us → · We respond within 24 hours
Want to see the rules first?
The user guide covers the three extraction tiers, every setting, the access modes, how to read the report, and what to check when a confirmation was not applied.
📖Read the Supplier2ERP GuideReady to Get Started?
Next Steps: After subscribing, fill out settings on BOTS – tab settings to provide mailbox access. Configure your preferences on our Contact page.
Learn more about our security measures on our Access Levels page