--- title: "Mail2ERP: Email to ERP Automation | BOTS4.me" url: https://bots4.me/product/mail2erp/ canonical: https://bots4.me/product/mail2erp/ language: en updated: 2026-11-04 --- # Mail2ERP: Email to ERP Automation | BOTS4.me Import orders, invoices and RFQs from email into ERP automatically. Supports Odoo, SAP, QuickBooks and 18 more ERPs. First month free. ## Works With Your ERP Direct integration with many ERP systems. No middleware needed. SAP Business One SAP S/4HANA · on request Odoo Salesforce · on request Dynamics 365 Finance / Sales · on request Oracle NetSuite · on request QuickBooks Online Xero ERPNext HubSpot · on request Zoho Dolibarr Dynamics 365 Business Central SugarCRM · on request Epicor · on request Infor · on request Acumatica · on request Offeris · on request Don't see your ERP? Any ERP with an API is connected on request. [Contact us →](https://bots4.me/contact/) ## How It Works 1 ### Setup in 5 Minutes Your first month is free. Control the bot via our simple dashboard. 2 ### Connect Your Email Secure access through our dashboard. Your data stays protected. 3 ### Subscribe & Automate Choose your plan. Emails are processed automatically from your monthly usage allowance. ## How Mail2ERP Processes Every Email 1 ### Smart Categorization Reads every incoming email and intelligently routes it to the right destination based on content analysis. PROCESSED INBOX EXTERNAL (optional) Filtered 2 ### Intelligent Extraction AI extracts structured data from any format: PDF, Excel, Word, images, and scanned documents via OCR. Works in any language including non-Latin scripts. PDF Excel Images OCR 3 ### Seamless ERP Import Structured data is classified as RFQ or Order and imported directly into your ERP. Full audit trail, updates on every run, original email archived. RFQ Order Audit Trail The entire process completes in seconds. ## See Mail2ERP in Action Watch how different types of emails are automatically processed and organized **Action:** Extracting quote details from customer email and creating ERP quote entry ### 📧 Incoming Email Subject: Quote Request From: john.smith@company.com "Please quote 100 units of part #XYZ-456. Delivery needed by March 15th. Reference: RFQ-2025-0234" 📎 inquiry.pdf Mail2ERP ✅ EMAIL PROCESSED Email moved to 📁 INBOX/Processed → IMPORTED TO ERP Company: Company Ltd Quote #: RFQ-2025-0234 Product: XYZ-456 Quantity: 100 units No manual data entry required. Emails automatically organized. ## Toggleable Features Enable or disable each feature individually at [/bots](https://bots4.me/bots/) → Control → Mail2ERP Routing & Detection RFQ Detection Separate External File Format Support Email Text PDF Files Scanned PDF Files Excel Files CSV Files Word Files HTML Images / Photos Raster Images Reporting & Control Email Reports Smart Multi-Code Matching (Team+) Smart Multi-Code Matching See what each toggle does in the [Feature Toggles guide](https://bots4.me/mail2erp-guide/#feature-toggles-what-each-one-does). ### Any Format. Any Layout. Any Language. Every PDF looks different. Every Excel has different columns. Mail2ERP adapts to any document structure — no templates required. It reads and understands your customers' unique formats automatically. Works with all languages including non-Latin scripts — Thai, Arabic, Japanese, Chinese, Russian, Hebrew, Korean, Hindi, and more. PDF Excel Word CSV Images Scanned PDFs Photo (OCR) HTML TIFF / GIF / BMP / WEBP All Languages 31 App Languages ## Smart Email Routing & Control ### Smart Duplicate Detection When customers email multiple addresses or forward the same order, Mail2ERP automatically detects duplicates and prevents double-entry in your ERP. With AutoSPAM, duplicates are also moved to **_AutoSPAM/DUPLICATES** — nothing slips through, and nothing gets entered twice. ### Logs in Your Mailbox Everything the bot does also appears as a message in a LOGS folder inside its own folder in your mailbox, so your whole team can follow it without a BOTS login. Rows that need a decision carry one-click buttons. Nothing is sent by email, and the folder keeps the latest 100 rows from the last 30 days. Included from the Starter plan. ### Smart Non-Customer Routing (optional, Team and higher) Emails from senders not in your customer database **stay in your INBOX** by default so nothing slips out of view. Switch on *Separate External* in the Mail2ERP Control tab to route them to the **EXTERNAL** folder instead. No accidental imports from unknown senders either way. Not sure whether to use SUPPLIER or SKIP? See [SUPPLIER vs SKIP — When to Use Which?](https://bots4.me/mail2erp-guide/) in the guide. | Move Email To | What Happens | System Learns | | --- | --- | --- | | _Mail2ERP/QUOTATION | Imported as quotation request | Remembers sender's pattern as RFQ | | _Mail2ERP/ORDERS | Imported as sales order | Remembers sender's pattern as order | | _Mail2ERP/SKIP | Skipped — not imported | Learns email pattern — skips similar emails, but other emails from sender still imported | | _AutoSPAM/SUPPLIER | Stays there and bypasses Mail2ERP entirely (with AutoSPAM) | Blocks ALL emails from this sender from processing | Moved an email into QUOTATION or ORDERS and it still cannot be imported? Mail2ERP tells you why — and if only the customer's own product code is missing, one click teaches it and imports the email. ## Best Results: Mail2ERP + AutoSPAM Emails must be intelligently filtered before importing them into your ERP. Without smart filtering, spam or phishing emails could end up as false orders in your system. ### Mail2ERP Alone - Imports only from your customers - SKIP pattern learning - No spam filtering Spam filtering and the teaching folders come with AutoSPAM. Recommended ### + Mail2ERP + AutoSPAM - Everything in Mail2ERP alone - ALLOW, SPAM and SUPPLIER teaching folders - AI-powered spam detection - Fake-sender & phishing protection - Frequency protection - New sender analysis - Smart Text Analysis & AI features [Get the Bundle →](https://bots4.me/product/autospam/) Mail2ERP is just the start. Combine with other BOTS4.me products for end-to-end automation. 🛡️ ### AutoSPAM Intelligent spam filtering that works seamlessly with Mail2ERP. Clean inbox, zero spam. [Learn more →](https://bots4.me/product/autospam/) ⚙️ ### AutoERP Automate your entire sales cycle — order confirmations, shipping, and invoicing. [Learn more →](https://bots4.me/product/autoerp/) 💳 ### Pay2ERP Match incoming payments to invoices automatically. Supports bank emails, APIs, and more. [Learn more →](https://bots4.me/product/pay2erp/) ### Start Safely — Enable Gradually 🔍 #### No Access Demo with sample emails — see how Mail2ERP works 📧 #### Email Only Processes your real emails, sends reports — no ERP changes 📊 #### Email + ERP Read Matches against real ERP data (customers, products) — still no writes 🚀 #### Full Production Email + ERP Read + Write — data imported into your ERP Enable Write access only when you're confident. **First month free.** [Try Demo →](https://bots4.me/demo/) ## ✨ Trusted by Businesses Across Europe Real results from companies using Mail2ERP daily ### Mail2ERP at IMP Kontakt — one month, measured from our system September 2026 · industrial components distributor · real data, not estimates 1,311 quotes and orders entered automatically in one month without anyone typing them 3,181 products imported in one month up to 87% the right product first time up to 90% of products and quantities right first time 94% of prices untouched too 456 customers whose e-mails went straight into the ERP in one month For me the best helper is the Mail2ERP automation system. When I started at our company, before it was implemented, I had so much manual work it was crazy. Now almost everything is imported, and with very high accuracy. An order used to take me around 5 minutes, even a small one. Now it takes under a minute. Of course it needs a manual check, but it’s a time (life) saver. Before**~5 min** Now**under 1 min** 🏢 Richard Petras · Head of Sales, IMP Kontakt Statement of November 2026 Using Mail2ERP since May 2024 When it comes to automation, I see the main benefit in reading the data from e-mails and then transferring it into the quotation or order. 🏢 Radovan Jurik · Sales, IMP Kontakt Statement of November 2026 3,181 product lines imported from e-mails in September 2026 Using Mail2ERP since May 2024 For a long time we were looking for a product that would help our company with everyday routine work: processing e-mails into the company system. Because it is time-consuming and exhausting work, we wanted to make the whole process more efficient and, ideally, automate it completely. So we tried Mail2ERP, which met our main requirement: higher work efficiency. Today the e-mails with enquiries and orders from our customers are entered into the company system fully automatically, which saves us a lot of tedious work. Now we only do the final check and have more time for other necessary tasks. 🏢 Zdenek Tvrdy · Sales, IMP Kontakt Statement of November 2026 Using Mail2ERP since May 2024 As for the automation itself, I see its benefit above all in automatically reading the data from e-mail communication and then transferring it straight into our Offeris system, where we process quotations, orders and other customer requests. The big advantage is mainly that part of the manual retyping of data from e-mails falls away, which makes our everyday work much easier and saves time. At the same time it lowers the risk of errors when information is transferred, and the whole process of handling requests is more efficient, so we can spend more time on the requests themselves and on communicating with customers. Overall I see a practical benefit in it for the everyday running of the company, and for us as employees too. 🏢 Jana Žilinčíková · Sales, IMP Kontakt Statement of November 2026 Using Mail2ERP since May 2024 ## Need It Without AI? One Switch. Set AI Mode to Off and Mail2ERP keeps importing orders. No language model is called and no email or attachment is sent to an AI provider — product codes, quantities, prices, dates and reference numbers are all read by rules on our EU servers. One switch: your dashboard → Mail2ERP → AI Mode → Off No email, attachment or product data is sent to an AI provider Product codes are matched directly against your own ERP catalog Text extraction and OCR run on our EU servers — scanned PDFs still work What you give up: the AI cross-check on quantities and prices, and the second opinion on emails that are hard to classify Switch it back on any time — nothing to reinstall or reconfigure Prefer AI on, but only in Europe? A second switch — **EU AI servers only** — keeps all AI processing exclusively on EU-hosted providers. Mail2ERP itself runs on EU servers under GDPR, and your emails are processed to do your work — never to train anyone's models. Either way, the goal is the same: automation that removes the boring 90% of repetitive work — built to help your team, never to replace it. [View Full Guide](https://bots4.me/mail2erp-guide/) [Questions? See the FAQ in the guide →](https://bots4.me/mail2erp-guide/#frequently-asked-questions) [Quick Reference Card](https://bots4.me/mail2erp-quick-reference/) [Guide: Getting Connected](https://bots4.me/guide-getting-connected/) ## 📚 Guides & How-Tos Step-by-step articles from the BOTS4.me blog - [📄 How to Import Email Orders and RFQs into Odoo Automatically](https://bots4.me/import-email-orders-into-odoo/) - [📄 How to Automate Order Confirmation, Delivery and Invoicing in Odoo](https://bots4.me/automate-odoo-order-processing/) - [📄 How to Connect Odoo to BOTS4.me: Connector Install Guide (Odoo 13–19)](https://bots4.me/odoo-connector-install-guide/) - [📄 How to Automate Odoo End-to-End: From Email Order to Paid Invoice](https://bots4.me/how-to-automate-odoo/) **Guides for your ERP:** [Email orders into Business Central](https://bots4.me/import-email-orders-into-business-central/) · [Email orders into SAP Business One](https://bots4.me/import-email-orders-into-sap-business-one/) · [Email orders to QuickBooks Online estimates](https://bots4.me/email-purchase-orders-to-quickbooks-estimates/) · [Email orders to Xero quotes](https://bots4.me/email-orders-to-xero-quotes/) · [Email orders into Zoho Inventory and Zoho Books](https://bots4.me/import-email-orders-into-zoho-inventory/) · [ERPNext automation](https://bots4.me/erpnext-automation/) · [Dolibarr automation](https://bots4.me/dolibarr-automation/) **Compare:** [Mail2ERP vs Business Central's Sales Order Agent](https://bots4.me/mail2erp-vs-business-central-sales-order-agent/) · [Email order parsers vs ERP automation](https://bots4.me/email-order-parsers-vs-erp-automation/) · [Odoo's AI document digitization vs Mail2ERP](https://bots4.me/odoo-document-digitization-vs-mail2erp/) [All guides →](https://bots4.me/blog/) ## Why Choose Mail2ERP Subscription? Perfect for businesses with steady email volumes that want predictable costs and a monthly usage allowance that is topped up every billing period. A monthly usage allowance, topped up every billing period All file formats supported AI processing included Automatic email organization Direct ERP integration Full dashboard control Smart multi-code matching (Team+) ## Purchase Mail2ERP Automate your email-to-ERP workflow today First month free • Monthly usage allowance • Cancel anytime No plan after the free month? Mail2ERP continues on the free plan with a small monthly allowance (about 5 orders or RFQs a month) and reads email text, PDF, CSV and HTML; scanned PDFs, images, Excel and Word need a plan. Have questions? [Talk to us →](https://bots4.me/contact/) We answer within one working day. Need more than this app, built around your ERP and your processes? [Custom automation →](https://bots4.me/custom-solutions/) Support: best effort on the free plan, email support on Starter and Team, priority support on Business, VIP support on Enterprise (SLA or a dedicated contact on request). Email arrives. ERP knows. [Start free Discovery month →](#pricing) ## Frequently asked questions ### how does Mail2ERP handle email orders without templates Mail2ERP extracts data from any document layout in emails, including PDFs, Excel files and scanned images, without requiring predefined templates. It uses intelligent processing to identify and import order details directly into the connected ERP. ### which ERPs does Mail2ERP support Mail2ERP supports Odoo, SAP Business One, QuickBooks Online, Xero, Zoho, ERPNext, Dolibarr and Microsoft Dynamics 365 Business Central. Other ERPs with an API can be connected on request. ### how long does it take to set up Mail2ERP Mail2ERP can be set up in five minutes using the dashboard. The process involves connecting your email account and selecting the ERP integration. No technical expertise is required beyond following the simple steps. ### does Mail2ERP work with non-English emails Yes, Mail2ERP processes emails in any language. It automatically detects and extracts data from customer emails regardless of the language used, enabling seamless integration with international suppliers and clients.